Temporary Residence Registration

I. Temporary residence declaration for international students in Viet Nam

1. Obligation to Declare Temporary Residence

Foreigners temporarily residing in Vietnam must declare their temporary residence through the person directly managing or operating the accommodation facility (e.g., dormitory manager, landlord, hotel owner), who will report to the local Police Office (commune/ward/township or police station) where the accommodation is located.

2. Declaration Methods

• Responsible person: Accommodation owner (dormitory, landlord, hotel, etc.)
• Methods:
  • Online declaration at: https://tbltkbtt.bocongan.gov.vn/
  • Or submit Form NA17 directly to the local Police Office (commune/ward).
• Deadline: Within 12 hours after arrival (24 hours in remote areas). International students must provide necessary personal information to the accommodation owner for the declaration.

International students need to provide the necessary personal information to the accommodation owner for registration.

Screenshot of the online temporary residence declaration portal

Form NA17 - Temporary Residence Declaration Form

3. Penalties for Violations

Failure to declare temporary residence in accordance with regulations may result in:

• A fine ranging from VND 500,000 to 2,000,000 (according to Article 10, Decree No. 282/2025/ND-CP).
• Possible impact on visa validity or residence rights in Vietnam.

II. Procedures for applying for temporary residence card in Viet Nam for international students

1. Step 1 - Student Prepares the Application

International students do not submit applications directly to the Immigration Department. Instead, they prepare the required documents and submit them to the university through the Student Affairs Office.

Required documents:

• Original valid passport.
• Image of the passport's information page (PNG/JPG).
• Image of the passport showing the visa and the most recent entry stamp (PNG/JPG).
• Application form for Temporary Residence Card (Form NA8).
• Temporary residence information file provided by the accommodation owner (PDF).
• Three personal photos (2x3 cm, white background). Note: Do not take your own ID photos; have them taken professionally.
• Digital personal photo (4x6 cm, white background) - File PNG/JPG.
• Document envelope.
• Vietnamese Phone Number.

Image of the passport's information page (PNG/JPG)

Image of the passport showing the visa and the most recent entry stamp (PNG/JPG)

Form NA8 - Application Form for Temporary Residence Card

2. Step 2 - University Verification and Sponsorship

• The Student Affairs Office checks the student's documents and organizes them into folders named after each student, following the admission decision order.
• The Student Affairs Office fills out the Sponsorship Request Form for a Foreign Temporary Residence Card (Form NA6).
• The Science Management and Development Cooperation Office collects all documents from The Student Affairs Office, along with school documents (Establishment Decision, Renaming Decision, Seal and Signature Introduction, Admission Plan, Admission Decision).
• The University signs and confirms the NA6 form.

3. Step 3 - University Submits the Application to the Immigration Department

The Science Management and Development Cooperation Office submits the digital application through the public service portal, then delivers the physical documents to Dak Lak Immigration Department.

4. Step 4 - Receiving the Result

Processing time: 5-7 working days from the date the application is officially received.